This event is jointly sponsored by the American Society for Microbiology

International Travel

The Clinical Virology Symposium welcomes scientists from every part of the world. Attendees are not required to present a poster in order to attend the meeting. Please allow ample time for visa processing, as the application process can take several months in some countries.

Letter of Invitation

 

Temporary International Visitor Requirements
For information on applying for a Visa, travel without a Visa, and the Visa waiver program, visit the Visa Applications page.

To find out if you need a Visa, or for more information on the application process, you may wish to visit the National Academies website. Nonimmigrant visas are for international travelers, (citizens of other countries), coming to the U.S. temporarily for a wide variety of reasons, including tourism, business, medical treatment and certain types of temporary work. While in the U.S., temporary visitors are restricted to the activity or reason for which their nonimmigrant visa was issued, with few exceptions. Please allow ample time for visa processing, as the application process can take several months in some countries. Should you need a Letter of Invitation for your Visa application, you may download a welcome letter, not currently available, from the National Academies website.

To obtain a visa and enter the United States, you must begin by completing an application form, DS-156. Contact the U.S. Embassy in your country (http://www.usembassy.gov) to make an appointment. Take your application, passport, a photograph, and supporting documents to the embassy or consulate, where you will be interviewed about the purpose of your visit. The Consular Officer at your embassy or consulate will decide what kind of visa you need, when you apply. You must also pay an application fee. The visa allows you to travel to a U.S. port-of-entry where an official will again look at your travel documents before granting you permission to enter the country. To find out if you need a Visa, or for more information on the application process, visit the National Academies website.

The leadership of the National Academies is working with the U.S. Government to develop better Visa application and processing. If anyone in your group is experiencing difficulties obtaining a visa, please report the case to the National Academies by completing an online questionnaire.

 

Traveling to the United States
The United States welcomes international visitors. All international visitors (foreign nationals) entering the U.S. are generally required to present a passport and valid visa issued by a U.S. Consular Official.

 

Passports
A passport is an internationally recognized travel document that verifies the identity and nationality of the bearer. A valid passport issued by the visitor's home government is required to enter and leave the United States. Passports should be obtained in the visitor's home country. Only the U.S. Department of State has the authority to grant, issue or verify United States passports.

Nonimmigrant visas are for international travelers, (citizens of other countries), coming to the U.S. temporarily. This visa allows you to travel to a U.S. port-of-entry (airport, for example) and request permission of the Department of Homeland Security immigration inspector to enter the U.S. A visa does not guarantee entry into the United States.

International travelers come to the U.S. for a wide variety of reasons, including tourism, business, medical treatment and certain types of temporary work. The type of visa needed is defined by immigration law, and relates to the principal purpose of your travel. While in the U.S., temporary visitors are restricted to the activity or reason for which their nonimmigrant visa was issued, with few exceptions. The Consular Officer at your embassy or consulate will decide what kind of visa you need, when you apply.

ALL persons traveling by air between the United States and Canada, Mexico, Central and South America, the Caribbean, and Bermuda are required to present a valid passport or Air NEXUS card.

 

Citizens of Canada, Mexico, and Bermuda
Currently, Canadian citizens need proof of both their identity and citizenship in order to apply for entry into the U.S. Citizens of Canada traveling to the U.S. do not require a nonimmigrant visa, except under unique circumstances. Citizens and permanent residents of Mexico generally must have a passport and a nonimmigrant visa or Border Crossing Card (also known as a "Laser Visa"). A visa and passport are not required of a Mexican national who is in possession of a Form DSP-150, B-1/B-2 Visa and Border Crossing Card, containing a machine-readable biometric identifier, issued by the Department of State and is applying for admission as a temporary visitor for business or pleasure from contiguous territory. If the traveler is not coming from the Western Hemisphere, a passport is required.

Citizens of the British Overseas Territories of Bermuda do not require a visa unless they have a criminal ineligibility, or have previously violated the terms of their immigration status in the United States. Currently, citizens of Bermuda need proof of both their identity and citizenship in order to apply for entry into the U.S.

Citizens of all of these countries and territories are advised to visit the following website to verify their travel documentation needs should look at this site.

 

Arriving in the U.S.
On the airplane, you will be asked to complete a short arrival/departure form. You will need your visa and/or passport handy. You will need to present your visa and/or passport at the port of entry in the United States. Most often that port of entry will be the airport where you land.

When you deplane, follow signs for non-citizen entry. At that location, a Department of Homeland Security official will interview you and verify all of your paperwork. Under the US-VISIT Program of the Department of Homeland Security, most people arriving in the U.S. will submit to a finger scan of the two index fingers and a photograph. Once admitted, you will receive an immigration stamp and proceed to baggage claim and customs. For information about arriving in the U.S., including arriving by land or sea, see US-VISIT.

Upon arrival in the U.S., certain foreign citizens are required to register under Special Registration, which is the National Security Entry Exit Registration System (NSEERS) program. Registration under NSEERS is a distinct process from US-VISIT.

Travel Concepts

Travel Concepts Contact Information

Tracy George
Telephone: 1-813-908-1777 or 800-464-6221
Mon.-Fri. 9:00 a.m. - 5:30 p.m. EST
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

If Tracy in unavailable, please contact
Miriam Selzer
Telephone: 1-813-969-4114
Mon.-Fri. 9:00 a.m. - 5:30 p.m. EST
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Hotels

Discounted reservations for alternate hotels should be made through Travel Concepts.  The hotel cut-off date for the hotels listed below is March 21, 2014.

Mayan Inn (0.3 miles)                       
Single/Double Oceanfront - $99 (+12.5% tax) per night
Single/Double - Double Ocean View - $79 (+12.5% tax) per night
A Resort Fee of $9 has been waived for CVS attendees.

Plaza Resort and Spa (0.5 miles)
Single/Double Oceanfront - $129 (+12.5% tax) per night
A resort fee of $17 per night will be added to the room rate.

Wyndham Ocean Walk Resort  (next to Hilton)
1-Bedroom Deluxe or Oceanfront - $189 (+12.5% tax) per night
2-Bedroom Deluxe or Oceanfront - $289 (+12.5% tax) per night
FOR CVS ATTENDEES ONLY …. One “Clean and Tidy” will be provided each day except for the night of arrival; cost is included in the rate.  A “Clean and Tidy” consists of: removing the trash, making the beds with the existing linen, refresh of towels and bathroom and kitchen amenities.  

 

Booking through Travel Concepts

  • A valid credit card will be required when booking reservations through Travel Concepts. A one night’s deposit is due upon booking. Any rooms in the TRAVEL CONCEPTS 2014 room block not picked up by March 21, 2014 will be released back to the public room block.
  • Travel Concepts Cancellation Policy
    • Full refunds are available if cancellation is made prior to April 4, 2014.
    • On or after April 5, 2014 a one-night penalty will be charged for any cancellations.
    • Cancellations made with less than 2-weeks notice may be subject to a two night penalty.
  • Travel Concepts will handle your reservations at the Hilton for a non-refundable fee of $20 per room.    
  • Complimentary shuttle service will be available Sunday through Wednesday during Symposium hours, including one hour before and after educational activities/exhibit hours. – Confirm if we are offering a shuttle this year.

Travel Information

Travel Concepts, Tampa, FL, is the designated travel agency for the 30th Annual Clinical Virology Symposium. Travel Concepts will be happy to assist you with your flight and auto rental reservations as requested.

 

Contact Information
Tracy
Telephone: 813-908-1777
Emai: This email address is being protected from spambots. You need JavaScript enabled to view it.
Hours of Operation: Monday-Friday 9:00 a.m. - 5:30 p.m. EST

 

Nearby Airports
Daytona Beach International (DAB)
700 Catalina Dr
Daytona Beach, FL
www.flydaytonafirst.com


Orlando International Airport (MCO)
1 Jeff Fuqua Blvd
Orlando, FL 32827
www.orlandoairports.net

 

Airport Shuttles
Hilton Daytona Beach Oceanfront Resort does not provide shuttle service to and from the Daytona International Airport.


Orlando Airport Shuttle Service

www.dots-daytonabeach.com/index.html
Click on Orlando Airport Shuttle, and on Rates, and Locations.


Daytona Orlando Airport Shuttle

www.doshuttle.com
Click on Schedule, and on Rates, and Locations.  Verify additional fees for door-to-door service


Shuttle Information

Complimentary shuttle service runs to and from the Ocean Center and services 2 miles north and 2 miles south of the Ocean Center during the following hours:


Sunday, April 27 | 7:00 a.m. – 8:30 p.m.

Monday, April 28 | 7:00 a.m – 11:00 p.m.

Tuesday, April 29 | 7:00 a.m – 8:00 p.m.

Wednesday, April 30 | 7:00 a.m – 1:30 p.m.

Hotel Information

CVS has worked diligently with the hotels in the 2014 conference city to establish room blocks for attendees and exhibitors.  The Hilton Daytona Beach and hotels offered by Travel Concepts are the only authorized representatives for the symposium. Improper solicitation of hotel reservations from any company or housing provider is not approved by CVS.  Reservations made by unaffiliated organizations may appear to be for lower rates, however they may be fraudulent, have unreasonable cancellation or change penalties, or be completely nonrefundable. Please be aware of, and report any unauthorized solicitation to CVS.  Also, CVS may be unable to assist you with resolving any housing issues that occur from using these unaffiliated organizations.

 

The Hilton Daytona Beach Oceanfront Resort is the headquarters hotel of the Symposium. The hotel is located on the Atlantic Ocean (approximately 15 min./5.5 miles from the Daytona International Airport; 75 miles from Orlando International Airport). It features restaurants, a food court, lounges, sports bar; swimming and whirl pools, a complete fitness center, luxury spa, and extensive recreational opportunities.  It is in reasonable driving distance to Orlando's Walt Disney World, Sea World, and several outstanding restaurants.

 

Hilton Daytona Beach Oceanfront Resort
100 North Atlantic Avenue
Daytona Beach, FL 32118
Tel: 386-947-8020
Fax: 386-253-0275

Availability at the Hilton Daytona Beach Oceanfront Resort is limited. Additional hotel accommodations are listed below.

 

Rates                                    
$170 per nightsingle or double, plus tax (currently 12.5%)                     
There is no Resort Fee. Complimentary in-room internet is included.

The deadline to receive the discounted hotel room rate is March 24, 2014. 

 

Check-In/Check-Out Dates
Check-In Date: April 24, 2014
Check-Out Date: May 1, 2014

 

Make a Reservation
Online: Click here
Telephone: 1-386-947-8020 (Mon. - Fri. 8:00 a.m. – 5:00 p.m.)
Use Group Code - CVS14                    
Use Group Name - Clinical Virology Symposium 2014

 

Important Dates
Regular Reservations

  • March 9 - Deadline to submit full payment for all nights reserved at the Hilton (payment is non-refundable). Any room not paid in full at this time will be released.
  • March 9 - Deadline to guarantee room reservations and hold room block.  
  • March 24  - Deadline to receive discounted hotel room rate.

Group Reservations

  • March 9  - Deadline to reduce the number of reservations. Nights may be added at any time if space is available.
  • March 9 - Reservations made after this must be paid in full at time of booking.  
  • March 9 - Credit cards on file will be charged in full (payment is non-refundable). Group registrant names may be changed after this date.
  • March 9  - Cancellations must be made prior to March 9.

 

For information on additional accommodations at the Mayan Inn, Plaza Resort and Wyndham Ocean Walk, click here.

Travel Concepts, Tampa, FL, is the designated travel agency for the 30th Annual Clinical Virology Symposium.

Contact Information
Tracy George
Telephone: 1-813-908-1777 or 800-464-6221
Mon.-Fri. 9:00 a.m. - 5:30 p.m. EST
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

If Tracy is unavailable, please contact:
Miriam Selzer
Telephone: 1-813-969-4114
Mon.-Fri. 9:00 a.m. - 5:30 p.m. EST
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.