This event is jointly sponsored by the American Society for Microbiology

Invited Participant Information

The following information can be found in invited participant letters of invitation. Please note that the following information does not apply to every invited participant. Please review your letter of invitation for specific information pertinent to your role.

Presentation Materials
Deadline: March 3, 2014

All presentations must be in PowerPoint format. All speakers’ PowerPoint presentations are included in the Final Program. A presentation abstract is optional. Your presentation should be approximately 35 to 40 minutes followed by 10 to 15 minutes of audience discussion and questions. Please refer to the online program to determine the order in which you will present within the session.

Submitted presentations will be provided to the AV technicians prior to the meeting and pre-loaded in your session room prior to your presentation. Please bring a copy of your presentation on a thumb drive as back up or in the event you have made changes to your presentation since originally submitted.

Digital Recording
Deadline: March 3, 2014

As part of the educational mission of the Clinical Virology Symposium and ASM, arrangements have been made for recording and producing DVD and Internet-based versions of speakers' presentations delivered at the Symposium. Your consent is required to record and distribute your presentation.  


Deadline: March 3, 2014

ASM’s CME accreditor, The France Foundation (TFF), requires that all speakers complete a Faculty Disclosure statement. This statement is necessary for your presentation to be eligible to receive CE credit. As an ACCME accredited provider, TFF must ensure balance, independence, objectivity and scientific rigor in all its directly or jointly sponsored educational activities. Therefore, any person who is in a position to influence or control the content of a CME activity must disclose any financial interest or other relationship with a commercial interest producing healthcare goods or services that has a direct bearing on the subject matter of the CME activity. A relevant financial interest or other relationship may include such things as grants or research support, employee, consultant, major stockholder, member of speaker’s bureau, etc. that has occurred for any dollar amount over the past 12 months. The intent of disclosure is not to prevent a speaker with a relevant financial or other relationship from making a presentation, but rather to resolve any conflicts prior to the CME activity so the learner may participate in a balanced, unbiased CME event. It is the responsibility of the TFF, in collaboration with the course director, planning committee and CME advisory committee to review the disclosure statements and assure that CME activities sponsored by TFF are free of commercial bias and that clinical recommendations are based on evidence that is accepted within the profession of medicine as adequate justification for the care of patients.

Presentation Compliance with ACCME Standards

The ACCME Standards for Commercial Support also requires that your presentation be free of commercial bias and that any information regarding commercial products/services be based on scientific methods generally accepted by the medical community. When discussing therapeutic options, it is our preference that you use only generic names. If it is necessary to use a trade name, then those of several products must be used. Furthermore, if your presentation includes discussion of any unlabeled/investigational use of a commercial product, you are required to disclose this to the participants.  

Biographical Information
Deadline: March 3, 2014

Your biographical information will be used for preparing speaker introductions. Please be sure to update and confirm your contact information. Your contact information will be published in the Final Program.

Hotel and Travel

Deadline: March 3, 2014

The Clinical Virology Symposium and ASM will book your hotel room and secure your meeting registration on your behalf. Confirmation of your hotel and registration will be sent to you via email one month prior to the meeting.  

You may book your flight directly with ASM’s travel agent, MacNair Travel Management. For detailed instructions on booking your airfare, please reference your letter of invitation.

Banquet Attendance and Miscellaneous Information

Deadline: March 3, 2014

You are invited to attend the banquet on Monday, April 28, 2014 at 7:00pm. Speakers will receive a t-shirt and commemorative polo shirt for their participation in the Symposium.


Deadline: March 3, 2014

ASM will honor expenses for ground transportation (mileage to/from airport or personal vehicle usage in lieu of airfare, tolls and parking, taxi or shuttle fees), food (actual expenses as ASM does not set a per diem amount), and gratuities. Please make sure to save all itemized receipts. Please note that a copy of a charge slip is not considered adequate documentation for meals. ASM requires the receipt detailing the food and beverage purchases. ASM cannot reimburse for expenses without an itemized receipt. A reimbursement form will be emailed to you after the conclusion of the meeting.